27th ANNUAL GENERAL MEETING ON 28th NOVEMBER 2011 AT THE KINGS HEAD AT 8.15 PM UNCONFIRMED MINUTES OF MEETING 1. President’s welcome. All present were welcomed, then the president high lit the range of notable runs that members of the club had undertaken over the last twelve months, including marathons run in many countries and even on a cruise liner. He noted that we had more new members than ever before, going from 57 members last year to the upper nineties now. He suggested that a special presentation could perhaps be arranged on reaching 100. 2. Persons present Alan Pritchard, Simon Beresford, John Dawson, Pam Wilde, Emma Gaffney, Helen Oakley, Peter King, Nigel Dobbs, Emma Paterson, Cass Jackson, Paul Keighley, John Doyle, Stephen Rivers, Gareth Stubbs, Lawrence Yeomans, Martin Shortall, Scott Morley, Tim Nicholls, Andy Walsh, Matthew Vale, Vanessa Young, Clare Gore, Phil Piper, Bob Houghton, Peter Bullock, Steve Eaton, Jane Morris, Lorraine Amos, Sarah Clarkson, John Hutchison, Chris Glen, Cliff Cartwright, Dave Nason, Richard Turrell. 34 in total Apologies for absence Chris Cox, Andy Ritchie, Louise Everist, Beckie Head, Dave Lawton, Sarah Jemmett, Paul Faulkner, Nicola Williams, Caroline Burns, Sarah Brown, Holly Clarke, Sam Maunand, Gill Hunt, Lisa Prokopiou, Claudine Evetts, Angela Hughes, Karl Allerton, Nicky Fellows, Mike Green. 19 in total 3. Minutes of the previous Annual General Meeting. The minutes were confirmed as a true record of the meeting, with the exception that those who had received the club London marathon places had been incorrectly recorded. The places went to Steve Eaton and Peter Bullock.Gareth Stubbs did not have a club place Proposed P Bullock, seconded J Woodward. 4. Matters arising. No matters were raised. 5. Secretary’s Report The Secretary’s report for 2011 was presented as follows: Thanks were made to the members of the committee. The club had joined the SSA network. Emma, Cliff, Paul, Andy and Julia had attended a Leadership in running course. The club had organised two beginner’s courses which had resulted in a significant increase in club membership. It was also noted that ladies now make up 50% of our membership. It was pointed out that the club needed someone to be in charge of the website. Julia had established a Facebook presence with 64 “fans”. The wide range of marathons completed last year was noted. Bob had started marathon training sessions for those less experienced. Laurence Yeomans was thanked for his work as race statistician. On his retirement from the committee, Julia volunteered to take over this role. A beginners and newcomers leaflet had been produced during the year. This will be updated after the AGM to reflect changes. The base for Wednesday club sessions was now Saxon Hill School due to our increased membership causing some congestion at the Leisure Centre. The committee had agreed to send a thank you letter and gift to the Centre staff. 6. Club Events . Grand Prix Excellent times had been recorded by our top athletes. John Doyle came 1st with maximum points in seven races. 2nd was Andy Walsh, 3rd was Tim Nicholls The ladies champion was Cass Jackson, 2nd Julia Woodward and 3rd Louise Gillingham . Time Trial. The time trial had 61 runners taking part during the year. The winner with 172 points was Julia Woodward, Tim Nicholls was second and John Doyle was third. . Trail series 19 members had taken part in at least one event in the series. The winner was Steve Rivers, 2nd Laurence Yeomans and 3rd Gareth Stubbs. Bob Connor handicap trophy. The winner was Julia Woodward, 2nd John Doyle, 3rd Cass Jackson. Since these three have each won other trophies this year, the trophy itself will be awarded to the person finishing in 4th place – Richard Turrell. 7. SSAN report Paul Keighley is our representative. He reported that it was expected that with the Olympics taking place we should prepare for a significant number of new members and hence we would need more volunteers for various jobs ensuring the smooth running of our activities. Various workshops had been organised by SSAN during the year e.g. Martin Rush had given a talk on running mid to longer distances in November. Examples of probable future workshops were given. 8. 10K report Bob Houghton gave a brief report. This year’s 10K had been excellent with a thousand runners again (162 in the fun run – a record). This makes it one of the biggest events in Lichfield. Financially it was also a success. This year we continued with chip timing and providing a quality T-shirt to 10K finishers. The quality, enthusiasm and number of marshalls continue to get lots of positive comments from the runners. Some additional costs will happen in the future due to the police requiring additional road closures. Paul and Rachel Faulkner were praised for their ability to drive down costs while keeping up quality in this year’s race. Dave Nason was thanked for his work on the event over the years that the race has been in existence. More volunteers would be needed on next years race committee. 9. Treasurer’s report Cliff made brief comments to accompany his written accounts. Membership had increased accompanied by kit sales. This produced a surplus in the accounts this year but kit stocks would need to be replaced next financial year. In the 10K accounts, a significant reduction in sponsorship this year was largely overcome by an increase in runners, driving down costs and a reduction in donations. 10. Election of Officers to serve for 2012. The President opened the election by thanking the committee for their work over the previous twelve months. None of the posts were contested. (i) Chairman Mr C Cox proposed by D Nason, seconded J.Woodward (ii) President Mr D Nason proposed by A Pritchard, seconded l Amos (iii) Vice Presidents Mr D Lawton, Mr M Green and Bob Houghton proposed by D Nason, seconded J.Dawson (iv) Secretary Alan Pritchard proposed by R Turrell, seconded J.Woodward (v) Treasurer Mr C Cartwright proposed by P Keighley, seconded R Faulkner (vi) Committee Other current committee members were re-elected as follows: L Amos A Ritchie M Shortall R Turrell P Keighley J Woodward E Gaffney The following members were proposed and voted on to the committee. P Wilde R Head P Faulkner 11. Subscriptions for 2012. Cliff Cartwright had passed on the opinion that subscriptions should increase by £3. Full membership: £25.00 Concessionary membership £20.00 Associate membership: £13.00 Second claim membership £19.00 Agreed unanimously. 12. Votes for Club Trophies The following nominations for club trophies were received at the meeting. Presidents Trophy Julia Woodward work with the beginners groups Rachel & Paul Faulkner work on the 10K race Paul Keighley work on SSAN, leading the Hopwas runs Bob Houghton work on the 10K, helping with the beginners groups and leading distance training for those without experience in marathons. Mike Green Trophy Julia Woodward Outstanding improvements this year, especially in the time trials John Doyle For quality of his performances in Grand Prix events during the year. John Dawson Completing 10 marathons in 10 days Steve Eaton completing a maratyhon on board a ship Phil Piper 1st in age group in the Dublin marathon Secret ballots for both trophies were taken. The results are to be announced at the annual prize presentation in December. 13. Any Other Business (i) Opinions were requested about our use of Saxon Hill school or possible alternatives as our Wednesday venue, (ii) Volenteers to help on runs was requested.. (iii) Grand Prix events. The program for next year to be decided at the first meeting of the new committee. The 1st event (December) was to be Bolsover rather than Sneyd this year. (iv) Members were requested to consider if they had personal contacts that could lead to sponsorship for next years 10K. (iv) Draw for the London Marathon places. Five members fulfilled the criteria and were entered into the draw. The winners were Gareth Stubbs and Steve Eaton. The meeting finished at 9.48